OnPay

Name: OnPay
Price: 49 USD
Author: OnPay Inc.

by OnPay Inc.

Last updated Mar 29, 2026 · 1 revision

All-inclusive payroll with unlimited runs, multi-state tax filing, and W-2/1099 management for small contractors.

5.4 Good See breakdown →

Highlights

43 Features 12 Integrations

Capabilities

Per User Free Trial Mobile App

Buy from OnPay Inc. Visit website

Media

onpay.com

About This Product

OnPay offers unlimited payroll runs for W-2 employees and 1099 contractors at $49/mo + $6/employee with no extra fees for multi-state tax filing. For HVAC contractors paying weekly or managing subcontractors across state lines, OnPay provides transparent pricing, automated year-end tax forms, built-in HR tools, and integrations with QuickBooks and Xero.

Capabilities

How this product is delivered and what's included out of the box.

Mobile app: Available
Free trial: Yes
Free tier: No
Public API: Yes
Deployment: Cloud

FSH Score Breakdown

Ease of Use

6.0

Features

6.6

Support

5.0

Value

5.5

Integrations

8.0

AI Capabilities

1.5

Customer Reviews

Features

43 features confirmed across 10categories· Showing confirmed capabilities only

Technician Management17features

Absence CalendarPTO calendar and remindersAutomatic PTO Accrual TrackingAutomatic PTO accrual trackingBenefits AdministrationBenefits administrationChecklists and TasksCustom personnel checklistsEmployee DirectorySearchable company directoryEmployee Record ManagementDocument and personnel file storageFlexible Employee Pay OptionsMultiple pay ratesHR and Employee PortalsHR management

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HR Resource LibraryHR resource libraryOnboardingEmployee onboardingTime Off ManagementMultiple PTO accrual tiersTime TrackingTime trackingEmployee Self-Service PortalEmployee self-onboardingApplicant Tracking SystemEmployee directoryOffer ManagementIn-app offer lettersChecklistsCustom personnel checklistsGarnishment AdministrationGarnishment processing

Platform & Customization9features

Custom FieldsCustom formsDocument ManagementDocument managementSingle Sign-OnSingle sign-on (SSO)Approval ManagementApproval WorkflowCustom TemplatesDocument TemplatesHelp CenterHR resource libraryDone-for-You MigrationFree setup and data migrationCustom BrandingDark mode support

Show 1 more

Centralized Data and DocumentsDocument and personnel file storage

Accounting Integration5features

Automated PayrollMulti-state payroll processingBill And Pay Rate ManagementMultiple pay rates and schedulesPayroll Tax Filings and DepositsAutomated tax filingTax FilingMulti-state tax filingDeduction Instruction ManagementDeduction management

Compliance & Safety3features

Audits And ComplianceCompliance auditsCode Enforcement TrackingCompliance toolsSocial Security Number Verification

Customer Communication2features

SMS MessagingDirect messagingChat and Email SupportUnlimited phone, email, and chat support

Reporting & Analytics2features

ReportingCustom reportingNext Day State ReportingState new hire reporting

Mobile & Field Tools2features

Digital SignaturesE-signaturesMobile Field InterfaceMobile-friendly interface

Invoicing & Payments1feature

Auto Calculate Taxes And FeesAutomated tax calculations

Equipment & Asset Management1feature

Asset ManagementAsset Management

CRM & Sales1feature

Application GenerationIn-app offer letters

Integrations 12 across 4 categories

Accounting 6

Intuit Enterprise Suite

MainStreet

QuickBooks Desktop Native

QuickBooks Online Native

TurboTax

Xero Native

HR & Payroll 4

JazzHR

Traliant

Vestwell

When I Work

Data & Automation 1

Middesk

Industry-Specific 1

ERGO Next Insurance

ERGO NEXT Insurance

Pricing

Model: Per User
Starting at: $49/mo
Notes: OnPay uses a single transparent pricing plan with no tiers. The $49 base fee never changes, and the $6 per-person fee applies once per month for each employee or contractor included in at least one pay run. No extra charges for multi-state tax filings, off-cycle runs, or run cancellations. First month free.

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Rippling

5.9 - Good

Unified HR + payroll + IT platform for growing HVAC businesses managing W-2 and 1099 workers in one system with automatic tax filing and HR compliance.

From $8/mo Free Trial Strength: 66