Aptora Total Office Manager
by Aptora Corporation
Last updated Mar 29, 2026 · 2 revisions
Full ERP built by a former HVAC contractor combining certified payroll, flat rate pricing, accounting, and FSM in one Windows/cloud system.
Highlights
Capabilities
Media
www.aptora.com
About This Product
Two-time winner of ComforTech 'Best Business Management Software Award.' Built by James Leichter, a former HVAC contractor known as 'Mr. HVAC.' Offers certified payroll, advanced inventory, service agreements, GPS, flat rate pricing books, two-way texting, and CRM as a fully integrated platform. Strong 16,000+ user base in HVAC/plumbing/electrical.
Capabilities
How this product is delivered and what's included out of the box.
- Mobile app
- Available
- Free trial
- No
- Free tier
- No
- Public API
- Yes
- Deployment
- Cloud
FSH Score Breakdown
Ease of Use 5.0
Features 8.0
Support 5.0
Value 4.0
Integrations 8.0
AI Capabilities 1.5
Customer Reviews
Features
63 features confirmed across
16categories· Showing confirmed capabilities only
Platform & Customization15features
Multi-LocationMultiple Companies and DBAZip Code DatabaseZip Code DatabaseAutomatic File SyncAWS Cognito AuthenticationBack Office Data SyncBatch Printing SystemCentralized Database ManagementCustom Software Programming
Show 7 more
Departments And PermissionsHelp CenterImport from Access, Excel, or Delimited FilesCustom FieldsEmployee record editing with field retentionAudit TrailAutomated audit trailMulti-Company ManagementMultiple company filesDocument ManagementDocument upload and download
CRM & Sales6features
Lead ManagementLead ManagementMaintenance Agreement ManagerService AgreementsMarketing ToolsMarketing AutomationCustomer Referral PlatformInteraction HistoryMarketing and Sales Consulting
Accounting Integration6features
Job CostingJob costingAccounting IntegrationGeneral LedgerAccounts PayableAccounts PayableAccounts ReceivableAccounts ReceivableAutomated PayrollPayroll overtime earning setupCertified PayrollCertified Payroll
Customer Communication5features
Integrated Caller IDVoIP Phone SystemTelephone Messaging SystemClient PortalClient Access PortalAuto DialerOne-click auto dialNotificationsAutomated reminders and thank you messages
Reporting & Analytics4features
ReportingCustom reportingAnalyticsReporting & AnalyticsCustomer Reports with PPM TrackingPdf And Excel Report Generation
Scheduling & Dispatch3features
Work OrdersWork order managementSchedulingSchedulingDispatchingDispatching
Invoicing & Payments3features
Payment ProcessingPayment processingInvoicingAIA Billing SystemPrice BookFlat rate pricing
Fleet & GPS Management3features
GPS TrackingGPS trackingGIS RoutingRoute planningIntegrated Address Mapping With Directions
Inventory Management3features
Inventory ManagementInventory ManagementPurchase OrdersPurchase OrdersBarcode ScanningBarcode scanning
Technician Management3features
Time TrackingTime ClockOnboardingTeam Management
Equipment & Asset Management3features
Asset ManagementCompany Asset Tracking with Maintenance HistoryBuilt-In Search Engine Powered by Copeland Bulletins, OPI, and DocumentsAlertsSystem alerts for overdue tasks
Estimating & Quoting2features
Quoting & EstimatesEstimatingAutomated Estimating and Proposal Processes
Mobile & Field Tools2features
Digital SignaturesDigital signaturesTechnician Mobile App
Compliance & Safety2features
Data EncryptionDesign Load Calculation
AI & Automation2features
AI Field Auto-FillAuto CompleteAI Powered Security and Compliance Controls
Training & Education1feature
Course Materials Included
Integrations 6 across 3 categories
Payment Processing 3
Authorize.net
Celero
Celero
EnerBank USA
GPS & Fleet 2
Fleet Complete
Verizon Connect
Communication 1
CallCap
Pricing
- Model
- Quote Only
- Starting at
- Contact for pricing
