Aptora Total Office Manager
by Aptora Corporation
Last updated Mar 29, 2026 · 2 revisions
Full ERP built by a former HVAC contractor combining certified payroll, flat rate pricing, accounting, and FSM in one Windows/cloud system.
Highlights
Capabilities
Media
www.aptora.com
About This Product
Two-time winner of ComforTech 'Best Business Management Software Award.' Built by James Leichter, a former HVAC contractor known as 'Mr. HVAC.' Offers certified payroll, advanced inventory, service agreements, GPS, flat rate pricing books, two-way texting, and CRM as a fully integrated platform. Strong 16,000+ user base in HVAC/plumbing/electrical.
Capabilities
How this product is delivered and what's included out of the box.
- Mobile app
- Available
- Free trial
- No
- Free tier
- No
- Public API
- Yes
- Deployment
- Cloud
FSH Score Breakdown
Ease of Use 5.0
Features 8.0
Support 5.0
Value 4.0
Integrations 8.0
AI Capabilities 1.5
Features
75 features confirmed across
16categories· Showing confirmed capabilities only
Platform & Customization19features
Multi-LocationMultiple Companies and DBAZip Code DatabaseZip Code DatabaseAudit TrailAutomated audit trailAutomatic File SyncAutomatic Updates with File SharingBatch Printing SystemBatch Printing SystemCentralized Database ManagementComprehensive Database UtilitiesCustom Software ProgrammingCustom Software Programming AvailableData ExportExport to Various Formats
Show 11 more
Help CenterComprehensive Context Sensitive HelpImport from Access, Excel, or Delimited FilesImport from Access, Excel, or DelimitedMulti-Company ManagementMultiple company filesSingle Sign-OnSingle sign-onAWS Cognito AuthenticationTwo-factor authenticationBack Office Data SyncDepartments And PermissionsCustom FieldsEmployee record editing with field retentionMulti-Device SupportRun Multiple Instances of the SoftwareTwo-Factor AuthenticationTwo-factor authenticationDocument ManagementDocument upload and download
Customer Communication6features
AI Chat ReceptionistLive chat with auto-loggingClient PortalClient Access PortalIntegrated Caller IDCaller Identification with Instant LookupNotificationsAutomated reminders and thank you messagesVoIP Phone SystemTelephone Messaging SystemAuto DialerOne-click auto dial
Technician Management6features
Automated Quality AssuranceFull quality controlTeam ManagementEmployee and Vendor ManagementTime TrackingTime ClockInternal Employee CommunicationTeams chatTraining CoursesTraining Videos and ManualsChecklistsNumerous Customizable Lists
Accounting Integration6features
Job CostingComprehensive job costing integrated throughout system, tracks expenses and income per jobAccounting IntegrationGeneral LedgerCertified PayrollCertified Payroll with USA UpdatesAccounts PayableAccounts ReceivableAutomated Payroll
Reporting & Analytics5features
AnalyticsListed as 'Coming Soon'ReportingListed as 'Coming Soon'Automated Dashboards and System Status ReportsMobile dashboardCustomer Reports with PPM TrackingHundreds of Detailed Reports with OptionsPdf And Excel Report GenerationConvert Reports to PDF and Other Formats
CRM & Sales5features
CRMLead ManagementLead ManagementMaintenance Agreement ManagerMarketing ToolsInteraction HistoryUnlimited Historical Information
Scheduling & Dispatch4features
DispatchingSchedulingSchedulingWork OrdersWork order managementOnline BookingIntegrated Appointments
Mobile & Field Tools4features
Offline ModeReal-Time Data Connection With OfficeTechnician Mobile AppMobile AppDigital SignaturesDigital signaturesBluetooth PrintingBatch Printing System
Equipment & Asset Management4features
Equipment TrackingActivity trackingAlertsSystem alerts for overdue tasksAsset ManagementCompany Asset Tracking with Maintenance HistoryBuilt-In Search Engine Powered by Copeland Bulletins, OPI, and Documents
Invoicing & Payments3features
Payment ProcessingCredit Card Processing (with batch)InvoicingPrice BookFlat rate pricing
Estimating & Quoting3features
Quoting & EstimatesEstimatingAutomated Estimating and Proposal ProcessesMulti-Tier Proposal GenerationGood Better Best Options
Inventory Management3features
Inventory ManagementPurchase OrdersPurchase OrdersBarcode ScanningBarcode scanning
Fleet & GPS Management2features
GPS TrackingGPS trackingIntegrated Address Mapping With DirectionsIntegrated address mapping
Compliance & Safety2features
Design Load CalculationHeat loss calculatorData Encryption
AI & Automation2features
AI Field Auto-FillAuto CompleteAI Powered Security and Compliance ControlsComprehensive Security System
Training & Education1feature
Course Materials IncludedTraining Videos and Manuals
Integrations 6 across 3 categories
Payment Processing 3
Authorize.net
Celero
Celero
EnerBank USA
GPS & Fleet 2
Fleet Complete
Verizon Connect
Communication 1
CallCap
Pricing
- Model
- Quote Only
- Starting at
- Contact for pricing
