Skip to main content
Full Stack HVAC Full Stack HVAC

Aptora Total Office Manager

by Aptora Corporation

Last updated Mar 29, 2026 · 2 revisions

Full ERP built by a former HVAC contractor combining certified payroll, flat rate pricing, accounting, and FSM in one Windows/cloud system.

Aptora Total Office Manager - by Aptora Corporation - Field Service Management (FSM) software - logo 6.1 - Good
Custom · Contact for pricing Mobile App 46 Features 3 Integrations
Visit website → Buy from Aptora Corporation

Media

About This Product

Two-time winner of ComforTech 'Best Business Management Software Award.' Built by James Leichter, a former HVAC contractor known as 'Mr. HVAC.' Offers certified payroll, advanced inventory, service agreements, GPS, flat rate pricing books, two-way texting, and CRM as a fully integrated platform. Strong 16,000+ user base in HVAC/plumbing/electrical.

FSH Score Breakdown

Ease of Use
5.5
Features
7.5
Support
6.5
Value
6.0
Integrations
4.5
AI Capabilities
2.0

Customer Reviews

Features

46 features confirmed across 16categories· Showing confirmed capabilities only

Platform & Customization7features

Multi-LocationMultiple Companies and DBASingle Sign-OnSee who is logged in at any timeZip Code DatabaseZip Code DatabaseCustom FieldsEmployee record editing with field retentionAudit TrailAutomated audit trailMulti-Company ManagementMultiple company filesDocument ManagementDocument upload and download

Accounting Integration6features

Job CostingJob costingAccounting IntegrationGeneral LedgerAccounts PayableAccounts PayableAccounts ReceivableAccounts ReceivableAutomated PayrollPayroll overtime earning setupCertified PayrollCertified Payroll

CRM & Sales5features

CRMAdd Records on the FlyLead ManagementLead ManagementMaintenance Agreement ManagerService AgreementsMarketing ToolsMarketing AutomationCustomer Referral Platform

Customer Communication4features

VoIP Phone SystemTelephone Messaging SystemClient PortalClient Access PortalAuto DialerOne-click auto dialNotificationsAutomated reminders and thank you messages

Scheduling & Dispatch3features

Work OrdersWork order managementSchedulingSchedulingDispatchingDispatching

Invoicing & Payments3features

Payment ProcessingPayment processingInvoicingAIA Billing SystemPrice BookFlat rate pricing

Inventory Management3features

Inventory ManagementInventory ManagementPurchase OrdersPurchase OrdersBarcode ScanningBarcode scanning

Mobile & Field Tools3features

Offline ModeReal-time data connection with officeDigital SignaturesDigital signaturesDigital FormsMobile App

Fleet & GPS Management2features

GPS TrackingGPS trackingGIS RoutingRoute planning

Reporting & Analytics2features

ReportingCustom reportingAnalyticsReporting & Analytics

Technician Management2features

Time TrackingTime ClockOnboarding

Equipment & Asset Management2features

Asset ManagementCompany Asset Tracking with Maintenance HistoryAlertsSystem alerts for overdue tasks

Estimating & Quoting1feature

Quoting & EstimatesEstimating

Compliance & Safety1feature

Heat Rise CalculatorHeat Loss Calculator

AI & Automation1feature

AI Field Auto-FillAuto Complete

Training & Education1feature

Mobile-Friendly LearningMobile App

Integrations 3 across 3 categories

Payment Processing 1
Authorize.net
Communication 1
CallCap
GPS & Fleet 1
Verizon Connect

Pricing

Model
Custom
Starting at
Contact for pricing
Notes
Pricing not publicly listed. Based on user reviews, cost is described as 'a little high to maintain from year to year.' Aptora offers various support packages. Contact sales for custom quote. Pricing page: https://www.aptora.com/pricing-software-and-services-aptora

Related Products 11 across 2 categories